Withdrawing from the University

The process for dropping all courses is called withdrawing from the University. If you decide that you cannot complete a semester and must leave the University without completing any of your courses (or without making arrangements to receive incompletes) then you must complete the paperwork for withdrawing from the University. Failure to do so will result in your receiving Fís for all your courses.

There are two types of withdrawal: Academic Withdrawals and Medical Withdrawals. The procedures used for executing the withdrawal and the possible impact on the student's academic record depend on the type of withdrawal.
 

Ramifications for a Medical Withdrawal:

A Medical Withdrawal is used when a medical problem prevents you from completing any of your courses and it is impractical to use incompletes for your courses. When you execute a Medical Withdrawal, you are given a grade of "W" for all of your courses. No credit is earned and your grade point average is not affected.

Ramifications for an Academic Withdrawal:

If you withdraw prior to the mid-term withdrawal date (see the calendar that can be accessed from the Registrarís web page for the date) your transcripts will show a W for each of the courses you are taking, but they will not affect your GPA. You will receive a prorated credit for tuition, fees, and meals. See "Student Withdrawal and Dropped Courses" on the Expenses page in the University Catalog to determine the percent that will be credited, and check the Housing Agreement to determine if you are entitled to a credit for room charges. You should consult with one of the councilors in the Student Financial Planning Office in Griffith Hall to determine how withdrawing will affect the financial aid you are receiving for the current semester (you may have to return some of it), and how it will affect your eligibility for financial aid in the future.

If you withdraw after the mid-term withdrawal date but prior to the last two weeks of classes the instructors for your courses will assign grades of WP or WF depending on whether you were passing or failing the courses at the time of the withdrawal. A grade of WF is counted the same as an F in the calculation of your GPA, while a grade of WP has no affect on your GPA. If your cumulative GPA falls below 2.0, you will be placed on Academic Warning, and if you are already on Academic Warning you should be concerned about triggering an Academic Suspension (see Academic Warning, Suspension and Dismissal for details). You may retake any of the courses that you were enrolled in when you withdrew. You may used the Course Exclusion option to remove the grade from one course from the calculation of your GPA, so if you have not already used it on another course it can be use to remove one WF grade from your GPA. You will not be entitled to any credit for the semesterís tuition, fees, or meal plan. You should consult with one of the councilors in the Student Financial Planning Office in Griffith Hall to determine how withdrawing with affect the financial aid you are receiving for the current semester (you may have to return some of it), and how it will affect your eligibility for financial aid in the future.

You are not allowed to withdraw from the University during the last two weeks of the semester. If an emergency or crisis arises during the last two weeks of classes that will prevent you from completing the end-of-semester assignments and exams, notify both your adviser and your academic dean and request an incomplete for each of your courses.
 

Withdrawal Procedure:

The University Catalog contains the official step-by-step procedures for Academic and Medical Withdrawals: Withdrawals.
 

Returning to the University Following Withdrawal:

The Office of Admission oversees the re-entry process for returning to the University following a withdrawal. If you have any questions about the re-entry process email us at admissions@stetson.edu or call us at 386-822-7100.

The first step in the process is to complete the Re-Entry Notification Form. This will be sent directly to the Office of Admission who will begin working with you the re-entry process. In addition, if you attended other colleges or universities during your absence, you are required to have official transcripts sent to Stetson University as a part of the readmission process. Official transcripts can be sent to:

Office of Admission
421 N. Woodland Blvd.
Unit 8378
DeLand, FL 32723

If your absence is for more than two regular semesters (excluding May and summer terms) you will be required to satisfy the degree requirements in the University Catalog in effect at the time of your re-entry.


Revised: 08/26/14