Withdrawing from the University

The process for dropping all courses is called withdrawing from the University. If you decide that you cannot complete a semester and must leave the University without completing any of your courses (or without making arrangements to receive incompletes) then you must complete the paperwork for withdrawing from the University. Failure to do so will result in your receiving Fís for all your courses, and your suspension from the University, with re-admittance requiring the special approval of your academic dean.

Withdrawals that are prompted by medical problems have different deadlines and procedures that are described at: Medical Withdrawal. The information shown below applies to withdrawals that are non-medical in nature.
 

Ramifications:

If you withdraw prior to the mid-term withdrawal date (see the calendar that can be accessed from the Registrarís web page for the date) your transcripts will show a W for each of the courses you are taking, but they will not affect your GPA. You will receive a prorated credit for tuition, fees, and meals. See the current University Catalog to determine the percent that will be credited, and check the Housing Agreement to determine if you are entitled to a credit for room charges. You should consult with one of the councilors in the Student Financial Planning Office in Griffith Hall to determine how withdrawing will affect the financial aid you are receiving for the current semester (you may have to return some of it), and how it will affect your eligibility for financial aid in the future.

If you withdraw after the mid-term withdrawal date but prior to the last two weeks of classes the instructors for your courses will assign grades of WP or WF depending on whether you were passing or failing the courses at the time of the withdrawal. A grade of WF is counted the same as an F in the calculation of your GPA, while a grade of WP has no affect on your GPA. If your cumulative GPA falls below 2.0, you will be placed on Academic Warning, and if you are already on Academic Warning you should be concerned about triggering an Academic Suspension (see Academic Warning, Suspension and Dismissal for details). You may retake any of the courses that you were enrolled in when you withdrew. You may used the Course Exclusion option to remove the grade from one course from the calculation of your GPA, so if you have not already used it on another course it can be use to remove one WF grade from your GPA. You will not be entitled to any credit for the semesterís tuition, fees, or meal plan. You should consult with one of the councilors in the Student Financial Planning Office in Griffith Hall to determine how withdrawing with affect the financial aid you are receiving for the current semester (you may have to return some of it), and how it will affect your eligibility for financial aid in the future.

You are not allowed to withdraw from the University during the last two weeks of the semester. If an emergency or crisis arises during the last two weeks of classes that will prevent you from completing the end-of-semester assignments and exams, notify both your adviser and your academic dean and request an incomplete for each of your courses.
 

Withdrawal Procedure:

The University Catalog contains the official step-by-step procedure for withdrawing from the University. It is best to work with the Dean of Students when doing the paperwork to withdraw from the University.
 

Returning to the University Following Withdrawal:

Most students returning to the University following a withdrawal simply need to go to the Office of the Registrar to fill out the paperwork for Reentry to the University prior to registering for classes or activating their registration if they preregistered prior to withdrawing. Registration is likely to go more smoothly if this is done several days prior to registering.

If the withdrawal triggered an Academic Suspension (this can only happen if a student is already on Academic Warning and he or she receives grades of WF because of the withdrawal), then the student should follow the procedure for returning to the University following an Academic Suspension (see Academic Warning, Suspension and Dismissal for details).


Revised: 05/25/12