How to Find Things in the Archives

See also: Archives Home Page

Entering the Archives from the south end, the main room houses ten shelving ranges (running south to north), along with shelving on the east and west walls:

Range 1A: Treasure Collection (cataloged in WebCat).

Range 2A: Treasure Collection (oversized Stetson and Treasure collections at end of range; cataloged in WebCat)

Range 2B: Memorabilia. (All items inventoried on searchable spreadsheet at:
s:/library/archives/Archives Inventory Spreadsheet Master.xls)

Range 3A: Memorabilia. (All items inventoried on searchable spreadsheet at:
s:/library/archives/Archives Inventory Spreadsheet Master.xls)

Presidents Papers: Duncan (Duncan files are indexed in notebook with first Duncan box;
all other President files are currently unindexed). (All items inventoried on searchable spreadsheet at:
s:/library/archives/Archives Inventory Spreadsheet Master.xls)

Range 3B: President Papers: Duncan. (All items inventoried on searchable spreadsheet at:
s:/library/archives/Archives Inventory Spreadsheet Master.xls)

Range 4A: President Papers: Duncan, Lee; President Annual Reports; Board of Trustees Files. (All items inventoried on searchable spreadsheet at: s:/library/archives/Archives Inventory Spreadsheet Master.xls)

Range 4B: Board of Trustees Files; Lycan Stetson History Notes; Faculty Files; Deans’ Files; Financial Files. (All items inventoried on searchable spreadsheet at: s:/library/archives/Archives Inventory Spreadsheet Master.xls)

Range 5A: Pending Material; Stetson Ledgers (1880s-1930s); Student Records & Grades (1880s-1950s); Library Ledgers (1930s-1960s); Columbia College Records. (All items inventoried on searchable spreadsheet at: s:/library/archives/Archives Inventory Spreadsheet Master.xls)

Range 5B: Max Cleland Memorabilia Collection; Clay Shaw Memorabilia Collection;
Reporter (indexed in card catalog drawers directly above the bound Reporters and continued by searchable spreadsheet at: http://stetson.edu/library/publications_reporterindex.xls)

Range 6B: Stetson Hat Boxes; Boxed Slides; Boxed Photos, Boxed Rolled Photos, & Boxed Oversized Photos (indexed in card catalog in Archives Office and continued by searchable spreadsheet at: s:/library/archives/Photos Index.xls); Oversized Scrapbooks (boxed and unboxed).

East Wall: Yearbooks; University Bulletins (cataloged in WebCat).

Southwest Corner: Oversized Framed and Unframed Art Work; Posters.
(All items inventoried on searchable spreadsheet at: s:/library/archives/Archives Inventory Spreadsheet Master.xls)

West Wall: Public Relations News Clippings (white boxes – unindexed, organized by date);
President Correspondence, 1897-1941 (gray boxes; gray box correspondence is fully indexed by subject and name in the card catalog in the Archives Office).

West Wall File Cabinet: Locked Memorabilia. Jewelry, signed photos, confidential documents, etc. Key available from Director or Associate Director. (All items inventoried on
searchable spreadsheet at: s:/library/archives/Archives Inventory Spreadsheet Master.xls)

Politicos Room: File Cabinets. Includes from left to right: General Subject Files, A-Z; Alumni Files (by name); Staff Files (by name); President Files (by name); Faculty Files (by name). Clay Shaw Files, Photos, Notebooks, Videos, and Memorabilia; Max Cleland Photos and Memorabilia.

Archives Annex:
Boxed memorabilia: AAUW boxes; Blueprints boxes; Stetson Hat Box #1; Oversized Stetson memorabilia; Oversized Cleland memorabilia; Faculty Senate notebooks; Dean’s Office Confidential Files; Copies of Music Library Tapes (Dumm Collection). Presidents Papers: Hulley, Allen, Garwood, Edmunds, Geren, Johns.


INDEXING:

A searchable master index of all boxed items in the Archives is found at: s:/library/archives/Archives Inventory Spreadsheet Master.xls

Archives Card Catalog contains:

    1. Subject index to the Presidents’ correspondence (1897-1941) housed on the west wall of Archives in the gray boxes.

 

  • Photo index by subject to the boxed photos on Range 6B. Index is continued by searchable spreadsheet
    at s:/library/archives/Photos Index.xls.

 

 

  • Board of Trustees index by name (1880s – 1970s)

 

 

  • Photo index by name to the boxed photos on Range 6B. Index is continued by searchable spreadsheet at s:/library/archives/Photos Index.xls.