How to Find Things in the Archives

See also: Archives Home Page

Entering the Archives from the south end, the main room houses ten shelving ranges (running south to north), along with shelving on the east and west walls:

Range 1A: Treasure Collection (cataloged in WorldCat Discovery).

Range 2A: Treasure Collection (oversized Stetson and Treasure collections at end of range; cataloged in WorldCat Discovery
)

Range 2B: Memorabilia. (All items inventoried on searchable spreadsheet at:
s:/library/archives/Archives Inventory Spreadsheet Master.xls)

Range 3A: Memorabilia. (All items inventoried on searchable spreadsheet at:
s:/library/archives/Archives Inventory Spreadsheet Master.xls)

Presidents Papers: Duncan (Duncan files are indexed in notebook with first Duncan box;
all other President files are currently unindexed). (All items inventoried on searchable spreadsheet at:
s:/library/archives/Archives Inventory Spreadsheet Master.xls)

Range 3B: President Papers: Duncan. (All items inventoried on searchable spreadsheet at:
s:/library/archives/Archives Inventory Spreadsheet Master.xls)

Range 4A: Board of Trustees Files; President Papers: Lee. (All items inventoried on searchable spreadsheet at: s:/library/archives/Archives Inventory Spreadsheet Master.xls)

Range 4B: Board of Trustees Files; President Annual Reports; Faculty Files; Deans’ Files; Financial Files. (All items inventoried on searchable spreadsheet at: s:/library/archives/Archives Inventory Spreadsheet Master.xls)

Range 5A: Pending Material

Range 5B: Max Cleland Memorabilia Collection

Range 6A: Max Cleland Memorabilia Collection; Clay Shaw Memorabilia Collection

Range 6B: Scrapbooks (All items inventoried on searchable spreadsheet at: s:/library/archives/Archives Inventory Spreadsheet Master.xls)

Range 7A: Stetson Hat Boxes (All items inventoried on searchable spreadsheet at: s:/library/archives/Archives Inventory Spreadsheet Master.xls)

East Wall: Oversized Memorabilia

Southwest Corner: Oversized Framed and Unframed Art Work; Posters.
(All items inventoried on searchable spreadsheet at: s:/library/archives/Archives Inventory Spreadsheet Master.xls)

West Wall: Public Relations News Clippings (white boxes – unindexed, organized by date);
President Correspondence, 1897-1941 (gray boxes; gray box correspondence is fully indexed by subject and name in the card catalog in the Archives Office).

West Wall File Cabinet: Locked Memorabilia. Jewelry, signed photos, confidential documents, etc. Key available from Director or Associate Director. (All items inventoried on searchable spreadsheet at: s:/library/archives/Archives Inventory Spreadsheet Master.xls)

Politicos Room: File Cabinets. Includes from left to right: General Subject Files, A-Z; Alumni Files (by name); Staff Files (by name); President Files (by name); Faculty Files (by name). Clay Shaw Files, Photos, Notebooks, Videos, and Memorabilia; Max Cleland Photos and Memorabilia.

Archives Annex 1: Boxed memorabilia: Blueprints boxes; Stetson Hat Box #1; Oversized Stetson memorabilia; Oversized Cleland memorabilia; Faculty Senate notebooks; Dean’s Office Confidential Files; Robert Dumm Collection Audio Tapes. Presidents Papers: Hulley, Allen, Garwood, Edmunds, Geren, Johns; Lycan Stetson History Notes; Maggi Smith Hall Stetson History Notes

Archives Annex 2: Yearbooks; University Bulletins (cataloged in WorldCat Discovery).

Archives Annex 3: Range 1A: Boxed Oversized Photos; Boxed Rolled Photos; Boxed Slides; Stetson Ledgers (1880s-1930s); Student Records & Grades (1880s-1950s); Library Ledgers (1930s-1960s); Columbia College Records. (All items inventoried on searchable spreadsheet at: s:/library/archives/Archives Inventory Spreadsheet Master.xls)

Archives Annex 3: Range 1B: Boxed Photos (indexed in card catalog in Archives Office and continued by searchable spreadsheet at: s:/library/archives/Photos Index.xls)

Reporter (indexed in card catalog drawers directly above the bound Reporters and continued by searchable spreadsheet at: http://stetson.edu/library/publications_reporterindex.xls)


INDEXING:

A searchable master index of all boxed items in the Archives is found at: s:/library/archives/Archives Inventory Spreadsheet Master.xls

Archives Card Catalog contains:

    • Subject index to the Presidents’ correspondence (1897-1941) housed on the west wall of Archives in the gray boxes.

 

    • Photo index by subject to the boxed photos in Archives Annex 3. Index is continued by searchable spreadsheet at s:/library/archives/Photos Index.xls.

 

    • Board of Trustees index by name (1880s – 1970s)

 

  • Photo index by name to the boxed photos in Archives Annex 3. Index is continued by searchable spreadsheet at s:/library/archives/Photos Index.xls.